There was a time when employees reported to work by signing on a logbook located at the front desk. The workforce system was non-existence, and employee matters were handled manually.
Fast forward to 2020, have things changed for the better?
For some, change is natural. For some others, it needs a nudge and eventually a push to seek improvements. Surprisingly, there are still many government and private sector organizations that prefer to stick to what they know and manage their business in the ‘usual’ way. In fact, many are still loyal to a punch card system for time and attendance monitoring, using the physical form to submit leave applications, signing in on a logbook for visitor management, and there goes the list continuing…
So, it begs the question of why automation should be appealing to the traditionalists? What are the advantages of this change and is the cost justifiable? Those who prefer the old ways might shy away from exploring new ways due to a lack of knowledge and expertise, and some are concerned about the high investment of a new system. It has to be stressed that the old-fashioned way could cost a business a hefty price and a hindrance to its future growth.
Automation in business comes with numerous advantages. It is not merely a buzzword or a trend in business, and it is not limited to the system in the production line, it is also crucial for workforce management. Improvement in the internal process is the key to healthy growth. Businesses have to welcome automation in all aspects with open arms. Amongst the benefits of automation is the reduction of admin work, which translates to a reduction in the work hours, which eventually reduces the overall operating cost as a whole. Besides, automation streamlines communication, it provides greater visibility to the stakeholders, it offers efficient task management, improves operational stability, improves work quality, and increases employee engagement.
And let’s explore how TimeTec cloud solutions deliver values from automation.
Data Collection is a massive problem for many organizations, particularly the ones that have multiple branches locally and abroad. How to get all the data in the system uniform and in a reliable manner? TimeTec delivers automation in data collection through the ability to connect to the data collecting tools at various points. For time attendance solution, as an example, TimeTec TA users can report time through biometrics readers and many ways through the App, and all data collected will be available either in the branch and in the headquarters ready for processing. All these tools are connected seamlessly into the system, making it convenient for both users and administrators. For the leave management system, TimeTec Leave, data comes from the App and the web, centralized for the convenience of the superiors and administrators. Ultimately, TimeTec systems make data collection simple and reliable.
Data Settings/Scheduling for a manual system is a long process because it has to be done, repeatedly, all over again, month in, month out or depending on the cycle. With TimeTec solutions, administrators need to figure out the settings and the schedules at the beginning of the implementation, and they will be applied for all or selected users until some specific amendments are required. Having all settings and schedules done right once reduces a lot of tedious work by the administrator throughout the year. TimeTec solutions offer versatile settings that fit diverse customer requirements.
Data Processing is another uphill challenge in a manual system. TimeTec solutions offer automatic data processing based on the settings and schedules that have been preset, making the process easier and quicker. Automation in data processing provides the admin with reliable data for payroll and other human resource purposes at any time of day because of data accessibility and centralization. Data in TimeTec solutions are ever ready for the organization to apply.
Report and Analysis. The report presents the data as is, while analysis is the interpretation of the data for specific purposes. TimeTec provides a variety of both automatically. It saves time, it is reliable, accurate, and presentable.
There is no Monitoring in a manual system. If there is, it has to be manually done and impracticable. TimeTec solutions, on the other hand, provide many tools for the management to automatically monitor workforce activities, performance, and productivity. For example, the GPS clocking in TimeTec TA will provide the company with a contract tracing of the whereabouts of the staff during office hours. Plus, TimeTec provides automatic Notifications on multiple aspects to alert all the parties involved in the updates.
Switching to an automated and digitized system like TimeTec is no longer a question to contemplate by companies in the 21st century. A small investment for this change will bring about a mountain of benefits to the business operation and sustainability in the long run. There is no room for sentimentalism. The manual system is not cost-effective, to say the least. It is time to chuck them out to achieve better productivity, quality, and engagement in your business. At the end of the day, your business requires data that can provide you with ways to save cost, time, and make informed decisions.
TimeTec solutions are cloud-based workforce solutions designed to deliver more values to your organizations at an affordable and scalable price. Apart from automation, TimeTec solutions provide more values through their varied features and functions. Explore TimeTec solutions at www.timeteccloud.com
