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| SCHEDULING SCENARIO FOR A
MEDIUM SIZED COMPANY |
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| This document is intended to provide TimeTec customers with ideas about scheduling and rostering applications in a company with a workforce of less than 100 staff. Every department is subjected to a certain work hours and some staffs are permitted to have flexibility in the work hours, and the company can also apply general attendance rules to all departments to ensure effectiveness and compliance. This document is just a sample and you can download the form, fill it up according to your company’s working schedules and start configuring TimeTec to match your business’s operation. |
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| INDUSTRY: IT and Electronics | TOTAL STAFF COUNT: 84 | BUSINESS NATURE: Research & development, assembly, sales and marketing of electronics devices. |
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| WORK NATURE |
| The department consists of top management who will not adhere to the standard clocking times except for the standard company’s clock in and clock out times. They can enter and exit the company freely without having to ask for anybody’s approval. |
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| REST DAYS |
| Saturday and Sunday |
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| REQUIREMENTS |
| • Flexible break times • Flexible in and out • Details must be recorded |
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| SCHEDULE DETAILS |
| Set flexi schedule with only in and out time. |
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| DEPARTMENT |
| Admin and Finance |
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| WORK NATURE |
| The department consists of office admin and finance staff. The department functions to provide administrative work support to all staff with regards to financial and HR matters. The nature of their job is mainly in the office and sometimes some of them need to deal with banks, suppliers, etc. |
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| WORK HOURS |
IN | OUT
9:00 - 6:00BREAK
12:30 - 1:30 Allowance:
10 mins Max total:
20 mins More 2 hours out:
Half day leave |
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| REST DAYS |
| Saturday and Sunday |
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| OT |
| • Entitled for certain staff
• Superior approval required prior to taking OT |
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| REQUIREMENTS |
Work code:
• Go to bank
• Go to meeting |
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| SCHEDULE DETAILS |
Monday to Fridays:
IN:
BREAK:
RESUME:
OUT: |
9:00
12:30
1:30
6:00 |
Saturday and Sunday:
Off days |
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| ROSTER |
If a user has a deviation in schedule, need to adjust in Assign Users to Duty Roster accordingly.
View sample |
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Suggested Schedule:
9 to 5 Work Schedule |
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| DEPARTMENT |
| Brand Building |
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| WORK NATURE |
| The department consists of designers, copywriters and video editors. This department produces resources to support sales and marketing activities of the company, generally they will be in the office during the standard work hour time, at all times. |
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| WORK HOURS |
IN | OUT
9:00 - 6:00
BREAK
12:30 - 1:30
Allowance:
10 mins
Max total:
20 mins
More 2 hours tardiness:
Half day leave |
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| REST DAYS |
| Saturday and Sunday |
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| REQUIREMENTS |
| Must adhere to the common attendance policy |
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| SCHEDULE DETAILS |
Monday to Fridays:
IN:
BREAK:
RESUME:
OUT: |
9:00
12:30
1:30
6:00 |
Saturday and Sunday:
Off days |
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| ROSTER |
If a user has a deviation in schedule, need to adjust in Assign Users to Duty Roster accordingly.
View sample |
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Suggested Schedule:
9 to 5 Work Schedule |
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| WORK NATURE |
| The department functions to bring in sales to the company and some of the job scopes are to go create rapport with clients or to do presentation at the client’s site. Hence, some flexibilities in the work hours are permitted. |
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| WORK HOURS |
IN | OUT
9:00 - 6:00
BREAK
12:30 - 1:30
Allowance:
10 mins
Max total:
20 mins
More 2 hours tardiness:
Half day leave |
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| REST DAYS |
| Saturday and Sunday |
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| REQUIREMENTS |
Work code:
• Going out meeting clients
• Attending exhibitions |
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| SCHEDULE DETAILS |
Monday to Fridays:
IN:
BREAK:
RESUME:
OUT: |
9:00
12:30
1:30
6:00 |
Saturday and Sunday:
Off days |
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| ROSTER |
If a user has a deviation in schedule, need to adjust in Assign Users to Duty Roster accordingly.
View sample |
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Suggested Schedule:
9 to 5 Work Schedule |
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| DEPARTMENT |
| Technical Support |
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| WORK NATURE |
This department is handling customer technical support matters and some has to support customers 24/7 all year round.
• Hardware Technical Support
• Email Technical Support
• QC Personne
• Warranty and Parts Personnel |
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| REST DAYS |
| Saturday and Sunday |
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| REQUIREMENTS |
| Evening Shift, Night Shift to cover 24 hours
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| SCHEDULE TYPE |
| Shift/Daily
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| SCHEDULE DETAILS |
Daily 1:
6-12pmDaily 2:
12-6pm |
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| WORK NATURE |
| This department is in charge of researches and development of various software products for the company. |
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| REST DAYS |
| Saturday and Sunday |
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| SCHEDULE DETAILS |
Monday to Fridays:
IN:
BREAK:
RESUME:
OUT: |
9:00
12:30
1:30
6:00 |
Saturday and Sunday:
Off days |
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| ROSTER |
If a user has a deviation in schedule, need to adjust in Assign Users to Duty Roster accordingly.
View sample |
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Suggested Schedule:
9 to 5 Work Schedule |
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| WORK NATURE |
| This department functions like a factory with 3 shifts of workers that rotate weekly. |
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| WORK HOURS |
| According to the assigned shift time |
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| REST DAYS |
| Saturday and Sunday |
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| OT |
Yes:
• OT to match orders |
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| REQUIREMENTS |
| 3 shifts 24 hours coverage |
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| SCHEDULE TYPE |
| Shift/Daily |
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| SCHEDULE DETAILS |
Daily 3:
8-4 Daily 4:
4-12
Daily 5:
12-8 |
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| WORK NATURE |
| This department is managing the packing of orders from clients and on and off will require overtime if demand is high. |
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| REST DAYS |
| Saturday and Sunday |
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| OT |
Yes:
• OT to match orders |
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| REQUIREMENTS |
| > 40 hours considered OT |
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| SCHEDULE DETAILS |
Monday to Fridays:
IN:
BREAK:
RESUME:
OUT: |
9:00
12:30
1:30
6:00 |
Saturday and Sunday:
Off days |
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