The Vanuatu Broadcasting Television Corporation (VBTC), as the national public broadcaster, serves the people of Vanuatu through its essential news, education, and entertainment services. Being the only emergency broadcaster, VBTC operates across radio, television, and online platforms, providing a vital service to the country.
However, with 70 employees spread across multiple branches, managing staff attendance and leave became a significant challenge for the organization.
Obstacles VBTC Faced in Managing Attendance and Leave
VBTC faced several operational issues due to their manual processes:
Inaccurate Attendance Tracking
Attendance data was manually recorded in logbooks, which led to inefficiencies in creating accurate end-of-month reports and delays in data collection.
Punch Card Congestion
The outdated punch card system caused congestion and time recording inaccuracies, which further complicated staff attendance management.
Difficulty in Leave Management
Tracking leave balances and approvals required managing excessive amounts of paperwork, leading to confusion and inefficiency.
Scheduling Challenges
Manually creating work schedules and managing rosters across branches proved time-consuming and prone to errors.
Overtime Tracking Issues
The process of tracking overtime (OT) hours, especially for specific services like childcare, was difficult, often leading to delays in approvals and payouts.
How TimeTec has provided the Solution
TimeTec’s Attendance & Leave module has provided VBTC with the tools needed to address these issues effectively:
Centralized Cloud System: TimeTec centralized VBTC’s attendance and leave data across all branches, streamlining management and offering a single source of truth for all employee records.
Multiple Clock-In/Out Options: With options like GPS, WiFi, NFC, and Bluetooth, employees could clock in/out with ease. This eliminated punch card congestion and ensured that time tracking was accurate.
Real-Time Data: VBTC now enjoys real-time access to employee attendance data, making it easier for managers to monitor absenteeism, approve OT hours, and ensure smooth operations.
Efficient Shift Scheduling: TimeTec enabled managers to create and manage work schedules seamlessly, improving overall efficiency across all VBTC branches.
Automated Payroll Integration: Attendance and OT data are now automatically transferred into the payroll system, ensuring accurate and timely salary processing.
Reduced Paperwork: Leave records and approvals are now managed digitally, reducing the need for physical documentation and enhancing the clarity of staff leave balances.
Streamlining Operations with TimeTec
With TimeTec Attendance & Leave, VBTC has transformed its operational workflow. Attendance tracking is now accurate, schedules are efficiently managed, and leave management is streamlined. The switch to digital processes has not only reduced administrative burdens but has also improved VBTC’s overall operational efficiency, allowing them to focus on delivering high-quality broadcasting services to the people of Vanuatu. If you’re looking for a solution to simplify your attendance and leave management, try TimeTec Attendance & Leave today. Take advantage of real-time data, flexible clock-in options, and effortless scheduling to streamline your operations.
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